KSeF e-invoice tool for organizations
Support for your company in implementing structured invoices
How the KSeF e-invoice tool works
The dedicated KSeF e-invoice tool allows for full and flexible adaptation to the upcoming changes without the need to adapt ERP systems or billing systems or change the key processes of integrating systems already implemented and functioning in the enterprise
What will be the scope of data reported as part of e-Invoice?
The scope of data reported under the new form of invoice includes many additional, sometimes optional, elements different than in the case of a standard invoice, including:
Data contained in JPK_FA (4) and in JPK_V7 (the ranges of these data partly coincide), however, there are significant differences, e.g. in the manner of presentation. Example: Marking of GTU codes and some procedures at the invoice line level
Detailed data on the terms of settlement and transactions - incl. INCOTERMS conditions used, type of transport used, carrier details, carrier details, cargo information
Information on excise duties
Additional annotations on invoices, WZ (the stock movement document) numbers
Payment data - incl. marker informing whether a given payment has been made, date of payment, form of payment, bank account number
Data on the transport of goods covered by the invoice - incl. carrier data, address of the place of shipment and destination, transport order number, date and time of start and end of transport
Modules
01
Outgoing invoices module
- Creating structured invoices (xml). Based on data imported from multiple source systems.
- Dedicated integration and logic
- Technical and logical validation of data
- E-mail notifications to contractors
- Automated sending of structured invoices to the FSC
02
Incoming invoices module
- Obtaining structured invoices. Obtaining structured purchase invoices from the KSEF.
- Format conversion. Converting the format of the received structured purchase invoice to a format that is readable by the ERP system or workflow system
Technology: a key element in meeting new challenges
The technology will allow us to meet new obligations, optimize the process and prepare in time for the upcoming changes. Our KSeF e-invoice tool uses Microsoft Azure technology, which ensures easy availability of services for critical business processes, such as invoicing or receiving purchase invoices.
Available models
On premise
- The tool will be run on the client's server in the company's computer network
- PwC provides the application, takes care of its security and updates
- The client will be responsible for infrastructure, network issues, server security, licenses for additional software, e.g. database, access for PwC
- The costs will include the software license, the cost of the support service and own costs, e.g. maintenance of the servers
Cloud / SaaS
- The application will be run in a cloud provided by PwC
- PwC ensures all environmental and technical issues, as well as being comprehensively responsible for the security of the solution and customer data
- Simpler cost structure - one fee for application access and support services